TOWNSHIP OF EAST HANOVER
REQUEST FOR QUOTATION ~ POSTED ON FRIDAY, DECEMBER 20TH, 2019
MAINTENANCE AND REPAIR OF PHOTOCOPY AND FACSIMILE MACHINES

INVITATION

Vendors are invited to quote on the items listed below in accordance with the Quote Specifications and the standard Township terms and conditions.

Quotation responses and any information regarding general quote conditions must be emailed to the IT Manager, Alfred Vizzone, at alfredv@easthanovertownship.com.

Quotation responses must be received by 4pm, on Monday, December 30, 2019 via email at aalfredv@easthanovertownship.com. The vendor must also include their NJ Business Registration Certificate
with their quotation response.

GENERAL TERMS

Vendor is to deliver all specified services under the direction of the IT Manager, and to assist in placing in service all services, materials and equipment contracted for the Township. The Township specifically reserves the right to inspect, at its convenience, all services, materials and equipment delivered and to run what acceptance tests it may deem appropriate.

DELIVER

Services and materials shall be delivered as provided in the detailed requirements.

TERM OF SERVICE AND LENGTH OF CONTRACT

Services shall be rendered during the contract period beginning January 1, 2020 and ending December 31, 2020 with an option of renewing a second year under the prices awarded if in agreement with the vendor.

QUALITY

The Township requires quality service, material and equipment. When delivered, if the service, materials and equipment do not meet the Township quality standards, or where the materials and equipment delivered are incomplete or damaged, the Township reserves the right to refuse delivery and the right to return the unsatisfactory item.

TAXES

The Owner is exempt from any local, state or federal sales, use or excise tax. Township Tax ID # 22-6001763

PAYMENT PROCEDURE

Payment will be rendered on a quarterly basis during the term of services, providing all necessary vouchers have been properly executed by the successful contractor, prevailing wage sheets if applicable, and all other necessary documentation has been submitted to the Township.

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